JOB TITLE:

Buyer (Temp)

DEPARTMENT: Procurement

DIVISION: Group

LOCATION: Aberdeen, Prime View

HOURS: 37.5

MAIN PURPOSE OF JOB:

• Using the company approved Purchasing system Shipsure

• Compliance with Purchasing policy and procedures and Safety Management System.

• Ensure goods and services are purchased at competitive prices and are fit for purpose regarding safety, function and certification.

• Ensure that North Star framework agreements are used whenever possible.

• Sourcing suppliers.

• Sending RFQs for goods and services.

• Summarising and analysing quotations.

• Creating Purchase Orders.

• Expediting Purchase Orders, keeping requestor(s) advised of delivery issues.

• Enter receipts against Purchase Orders.

• Liaise with engineering superintendents and other internal customers.

• Be assertive and tactful with suppliers and customers.

• Liaise with suppliers, customers and accounts payable to ensure timely payment of invoices.

• Be methodical with Requisitions, RFQs, Quotations, Order acknowledgements and Delivery notes to ensure that there is a clear audit trail.

• Maintenance of Shipsure records to ensure POs are receipted and closed on a timely basis.

• Complete and return to freight agent customs clearance instruction form(s) for imported goods in liaison with Freight Agent.

• Arrange supplier returns when necessary.

• Cover when Purchasing colleagues are absent.

• Carry out other duties as may be reasonably required.

REPORTING RELATIONSHIP:

Reports to: Head of Procurement

KEY WORK AREAS RESPONSIBLE FOR:

· Purchase of goods and services

COMMUNICATIONS:

· Daily contact with fellow employees and management (North and South)

· Daily communication with management, crews, clients and suppliers both verbal and written

QUALIFICATIONS/TRAINING:

· Procurement background.

· Experience in a similar role preferred (ideally Marine / Oil & Gas / Engineering sector).

· Business Studies and/or CIPS qualification preferred.

· Experience in use of Microsoft Excel applications.

· Experience in use of procurement modules in an ERP system.

PERSONAL QUALITIES/CHARACTERISTICS:

· Ability to work on own initiative or as part of a team, and under pressure.

· Mature, professional approach to work.

· Patience in order to work to tight deadlines.

· Excellent verbal communication skills.

· Strong professional skills.