JOB TITLE:

Crewing Coordinator (Temporary)

DEPARTMENT: Crewing

DIVISION: Crewing Services

LOCATION: Prime View, Kingswells

HOURS: 37.5

MAIN PURPOSE OF JOB:

To co-ordinate and administrate all logistical aspects related to the manning of the fleet. 

REPORTING RELATIONSHIP:

Reporting to the Crewing Manager.

KEY WORK AREAS:

Ø  Ensure Crewing Requirements of the fleet are met, in accordance with safe manning, industry and statutory requirements.

Ø  Ensure gaps in crews are filled by coordinating crew from elsewhere in the fleet, and where necessary communicate recruitment requirements.

Ø  Arrange crew changes in line with operational requirements – providing joining instructions to all crew and arranging accommodation/travel where necessary.

Ø  Act as a point of contact for any crew enquiries.

Ø  Process crew movements in crew management software

Ø  Process payroll changes i.e., promotions and additional payments etc.

Ø  Assist recruitment personnel with new hire on boarding, including employee file set up, inductions, mobilization, and training requirements.

Ø  Liaise with Training Co-Ordinator on further training and promotion in regard to higher ranks.

Ø  Data inputting to various systems for recording of absences, certification, and training. 

Ø  Taking part in ‘On Call’ duty

Ø  General office duties; filing, scanning, answering telephones.

Ø  Departmental Holiday cover & assist within the department when required.

Ø  Any other projects or tasks as delegated by management.

COMMUNICATIONS:

Daily communication with the crewing team, staff across all departments, and crew members.

QUALIFICATIONS/TRAINING:

Ø  General administrative experience

Ø  Computer literate – Crew Management Software and Microsoft packages i.e. word, excel, outlook

Ø  Knowledge of crewing regulations including flag state requirements, STCW and MLC2006

PERSONAL QUALITIES/CHARACTERISTICS:

Ø  Ability to work on own initiative and multitask.

Ø  Professional approach to work

Ø  Excellent verbal and written communication skills

Ø  Flexibility in working arrangements.