DEPARTMENT: Procurement

DIVISION: Group

LOCATION: Aberdeen.

HOURS: 37.5 Overtime might be required

MAIN PURPOSE OF JOB:

• Using the company approved Purchasing system
• Compliance with Purchasing policy and procedures and Safety Management System.
• Ensure goods and services are purchased at competitive prices are fit for purpose regarding safety, function and certification.
• Ensure that North Star framework agreements are used whenever possible.
• Sourcing suppliers.
• Sending RFQ’s for goods and services.
• Summarizing and analysing quotations.
• Creating Purchase orders.
• Expediting Purchase orders, keeping requestor(s) advised of delivery issues.
• Enter receipts against Purchase Orders.
• Liaise with engineering superintendents and other internal customers.
• Be assertive and tactful with suppliers and customers.
• Liaise with suppliers, customers and accounts payable to ensure timely payment of invoices.
• Be methodical with Requisitions, RFQ’s, Quotations, Order acknowledgements and Delivery notes to ensure that there is a clear audit trail.
• Maintenance of records to ensure PO’s are receipted and closed on a timely basis.
• Arrange supplier returns when necessary.
• Assist with Inventory cycle counts / year end count.
• To provide support and cover when Purchasing colleagues are absent.
• To carry out other duties as may be reasonably required

REPORTING RELATIONSHIP:

Reports to: Supply Chain Manager

KEY WORK AREAS RESPONSIBLE FOR:

• Purchase of goods and services

COMMUNICATIONS:

• Daily contact with fellow employees and management North and South
• Daily communication with management, crews, clients and suppliers both verbal and written

QUALIFICATIONS/TRAINING:

• Procurement background
• Experience in a similar role preferred. Ideally in Marine / Oil &Gas / Engineering sector
• Experience in use of Microsoft Excel Applications
• Experience in use of Procurement modules in a ERP system

PERSONAL QUALITIES/CHARACTERISTICS:

• Ability to work on own initiative or part of a team, and under pressure
• Mature, professional approach to work
• Patience in order to work to tight deadlines
• Excellent verbal communication skills
• Strong professional skills